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Hourly Substitution Form– to be used when using a substitute for an hourly employee at a school (subs for contracted teachers should use the Education Substitution Form)


Forms for New Locally Funded Employees
*Locally Funded Employee NewHire Request Form(School/Church to fill out)
*Employment Application (Employee to fill out)
*I-9 (Section 1 to be filled out by employee, Section 2 for church/school official who views original documentation  – ALL blank lines must be filled in with n/a and the appropriate preparer/translator box checked. Both completed pages must be forwarded to the Conference along with a copy of identification used. Sample)
*Register-Adventist Screening Verification/Sterling Volunteers / Login-Adventist Screening Verification/Sterling Volunteers – Child protection training, sexual harassment training, background screening, Step-by-Step Instructions

*Fingerprinting – ALL school employees (FBI & State)

Locally Funded Employment Checklist – Guidelines to follow
Payroll Costs – Guidelines for choosing pay rate is on second page
Job Descriptions – Sample job descriptions that can be edited for church/school use

* Required to be sent to Chesapeake Conference 2 weeks before hire date


Forms for Current Locally Funded Employees
Change in Pay and/or Job Title – Send in for any employee pay or job changes
End of Employment Notification/Checklist – Send in to remove employee from payroll
Involuntary Termination Checklist – Resource tool for church/school

uAttend Time Keeping Program
uAttend (Time Keeping) Instructions – Employees
uAttend (Time Keeping) Instructions – Supervisors

Health Care Reform
Letter to Pastors, Principals, and Treasurers
Risk Acknowledgement

Additional Forms
Acknowledgment of Volunteer Status
Payroll Costs Spreadsheet Sample
Monthly Payroll Dates (Salaried Employees)
Semi-Monthly Payroll Dates (Hourly Employees)
Direct Payment Authorization
Designation of Authorized Representative for Completing I9 Form
Hourly Time Adjustment
Timesheet – Semi-Monthly – 1st-15th (Church/school use, do not send to Conference)
Timesheet – Semi-Monthly – 16th-31st (Church/school use, do not send to Conference)
Timesheet – Monthly (Salaried, if needed)

Work Permits
Needed for employees ages 14-17, employer section is to be filled out by local entity
Fact Sheet
Apply for a Work Permit
Youth Rules Website

Contact Jennifer Stefan for more information:
Email Jenn
410-995-1910 / 301-596-5600
443-917-2920 – fax

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